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LLA 2024 CONFERENCE VENDOR INFORMATION

View the Vendor Prospectus Here

Please Review the LLA Code of Conduct

2024 Booth Pricing & Exhibits Registration

Booth & Table Registration Type & Cost 

Early Registration - $400 

Register by January 26, 2024

Standard Registration - $500

Register from January 27 - Feruary 22, 2024

Late Registration - $600

Register from February 23 - March 1, 2024

Non-profit Booth - $200

For 501(c)(3) or government organizations.  

Author/Performer Table (No booth) - $50

These booths are for independent, self-published Louisiana authors or Louisiana performing artists. Tables will be located in the main hallway leading to the ballroom and meeting rooms. Tables are available Monday, March 11 - Tuesday, March 12, 2024.

Standard booth pricing includes:

  •    8’ by 10’ booth with black drapery
  •    2’ x 6’ skirted table 
  •    2 chairs, 1 trash can 
  •    5 amp electricity (extension cord suggested) 
  •    Wireless internet access 
  •    Two exhibitor badges 
  •    2 Free tickets to the Awards Reception


Booths are assigned upon receipt of completed registration and full payment on a first-paid, first assigned basis. Booth location preferences can be listed on the registration form and will be accommodated if possible.

Please review the LLA Code of Conduct before registering.

Vendor Registration Deadline: March 1st 2024

For assistance with registration, please contact the LLA office at LLA@amigos.org


Exhibit Hall Hours & Map

Sunday, March 10th, 2024

Exhibit Set-up

9:00 AM - 4:00 PM

Exhibit Hall Opening Happy Hour

4:00 - 5:30 PM

Monday, March 11th, 2024

Exhibit Hours

9:00 AM - 5:00 PM

Tuesday, March 12th, 2024

Exhibit Hours

9:00 AM - 2:00 PM

No Conflict Session 1:00 PM - 2:00 PM

Exhibit Hall Breakdown

2:00 PM - 4:00 PM


Exhibit Hall Map PDF

*Layout is subject to change



Sponsorships


General Sponsorship Levels

$100 - Pine

  • Ad on digital screens
  • Recognition on Conference webpage and all social media

$500 - Cypress

  • Ad on digital screens
  • Recognition on Conference webpage and all social media
  • Invitation to Public Section & Trustees Luncheon 

$1,000 - Live Oak

  • Ad on digital screens PLUS ad on screen in registration area
  • Recognition on Conference webpage and all social media
  • Booth space
  • Invitation to one breakfast and the Special Guest Luncheon
$1,500 - Red Maple
  • Ad on digital screens PLUS ad on screen in registration area
  • Recognition on Conference webpage and social media
  • Booth space
  • Invitations to one breakfast, the Public Section & Trustees Luncheon, AND the Special Guest Luncheon

$2,000 - Magnolia

  • Ad on digital screens PLUS ad on screen in registration area
  • Recognition on Conference webpage and all social media
  • Booth space
  • Introduction at LLA President's Keynote Program with the opportunity to give brief remarks
  • Invitations to both breakfasts, the Public Section & Trustees Luncheon, AND the Special Guest Luncheon

Event & Item Sponsorship Opportunities

Transportation Sponsorship - $1500 SOLD OUT

Additional Advertisement Opportunities and more!

Conference Tote Bag Sponsorship - $3000

Get your logo on LLA Annual Conference swag and enjoy a complementary Vendor Booth registration!

Refreshments Sponsorship - $3000

Additional Advertisement Opportunities and enjoy a complementary Vendor Booth registration!

After Hours Reception Sponsorship - $3500

Additional Advertisement Opportunities, a complementary Vendor Booth Registration, and special recognition at the event!

Awards Reception Sponsorship - $4000 SOLD OUT

Additional Advertisement Opportunities, a complementary Vendor Booth Registration, and special recognition and thanks at the Awards Reception!

Please review the LLA Code of Conduct before registering.

Sponsorship Registration Deadline: February 9th, 2023

To discuss sponsorship or develop a custom package, contact Jessica Styons by emailing llajess@yahoo.com or call 225-485-1317.


Accommodations

LLA has received a group rate for a standard, single and double occupancy guest room. Attendees and exhibitors must make their own room reservations. When booking your reservation over the phone, please identify yourself with the “Louisiana Library Association” to receive the group rates. Please call the Sam's Town Casino & Hotel at 877-429-0711

Alternative accommodations are available at Hilton Shreveport. When booking your reservation over the phone, please identify yourself with the "Louisiana Library Association" to receive the group rates. Please call the Hilton Shreveport at 844-202-3727

Sam's Town Casino & Hotel Booking Link: 

https://samstownshreveport.boydgaming.com/groups-and-weddings/group-reservation?groupcode=LLAC24C

Hilton Shreveport Booking Link: 

https://book.passkey.com/e/50740897




Advertisement

Dimensions

Rate

Full-Page

$300.00

Half-Page

$250.00

Quarter-Page

$150.00

Eighth-Page

$50.00


Deadline for submission of program advertisement requests is Friday, February 16th, 2024. Artwork must be digital. Examples of acceptable formats are high resolution files in one of the following:

  • eps
  • Illustrator
  • pdf
  • jpeg
  • tif

If you have a different type of artwork, please contact the office to be sure the format is acceptable. Artwork must be uploaded and submitted with an advertisement request.

Circulation: The Annual Conference program is distributed to all conference attendees.

Payment: Payment must be made in full and received no later than February 16th, 2024. Payments will be accepted in the form of checks, Visa, Discover, AmEx, and MasterCard.


Terms & Conditions

PAYMENT

Payment must be made in full and received no later than March 1,2024. Payments will be accepted in the form of checks, Visa, Discover, American Express, and MasterCard.


Mail checks to:

Louisiana Library Association

1190 Meramec Station Rd. Ste 207

Ballwin, MO 63021

BOOTH ASSIGNMENT 

Space is available on a first-come, first-assigned basis. Booths will be assigned on a first request basis, or randomly if no request is made. If you wish to be assigned a specific booth, or have a company from which you wish to be separated, please indicate on the exhibitor form or call Jessica Styons at 225-485-1317 or Chris Lorenzen at 504-638-0865. 

EXHIBIT FEE 

Exhibit fee includes one 8’ x 10’ booth with linens and skirting, one 2’ x 6’ skirted table, two chairs, waste basket, 5-amp electricity, Wireless Internet access, and one booth identification sign. No additional furnishings are included in the exhibit fee. Extra furnishings are available directly through the Sam's Town Hotel & Casino. The fee also includes two exhibitor badges per booth rented (max 4), listing in the final program and on the LLA conference website, as well as two free tickets to the Awards Reception where you can mingle with prospective customers and make new connections.  

CANCELLATION OF EXHIBIT SPACE  

All booth cancellations must be submitted in writing to LLA@amigos.org. The last day to receive a full refund is . Exhibitor hereby agrees to forfeit, and the LLA agrees to withhold the above respective sums from any refund due.  

USE OF EXHIBIT SPACE 

Exhibit space is assigned on the express understanding that it is to be used solely for the display of the Exhibitor’s products and services that the Exhibitor offers for sale to the library industry. Exhibitors are not permitted to sublet any part of their space, or to display merchandise of other manufacturers or dealers where no direct business conditions exist between them. No exhibit material may extend beyond the boundaries of the exhibit space or exceed the height restrictions for that type of booth. Should there be any question as to the obstruction or interference of any exhibit with other exhibits in the area, the LLA Conference Chair and/or the LLA Exhibit Chair will make the final judgment. 

INSURANCE AND LIABILITY 

Exhibitors wishing to insure their property must do so at their own expense. It is recommended that all exhibitors have representatives in attendance at all times when the exhibits are open, especially when exhibits are being set-up or dismantled, to protect them against loss. It is expressly understood and agreed, and the Exhibitor agrees by accepting this contact, that he/she will make no claim of any kind against the Louisiana Library Association or its employees for any loss, damage to or destruction of goods while at the Sam's Town Hotel & Casino, or for any damage of any nature or character whatsoever. The exhibitor assumes the entire responsibility and liability for losses, damages, and claims arising out of exhibitor’s activities on the Sam's Town Hotel & Casino premises and will indemnify,  defend, and hold harmless the venue, its owner, and its management company, as well as their respective agents, servants, and employees  from any and all such losses, damages, and claims. It is further agreed that LLA shall not be liable for any claims or damages of every kind, for injury to or death of any person or persons and for damage to or loss of property, arising out of or attributed directly or indirectly to the operations or performance of Exhibitor, Exhibitor’s agents and employees under this agreement. Should any eventuality cause cancellation of the exhibition, LLA shall not be liable for any expenses incurred by the exhibitor other than the rental cost of exhibit space less decorating cost. Refund of said rent should be the maximum limit of LLA’s liability to the exhibitor. 

CONDITIONS OF CONTRACT 

The Louisiana Library Association retains the right to refuse or reject exhibitors/sponsors at its sole discretion. The Louisiana Library Association reserves the right to alter locations of exhibitors or booths shown on the floor plan or dimensions of the booths, if deemed to be in the best interest of the exhibition. The contract is subject to all rules and regulations of the Association and to all conditions under which space at the Randolph Riverfront Center has been made available to the Louisiana Library Association. Exhibitors agree to abide by all applicable fire, utility, and building codes. This instrument contains the entire agreement between the parties relating to  the rights herein granted and the obligations herein assumed, except as otherwise provided in this instrument. The laws of the State of Louisiana shall govern this agreement. 



ABOUT US | CONTACT US

lla@amigos.org
1-800-969-6562

1190 Meramec Station Rd., Suite 207, Ballwin, MO 63021

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